HOME I   English I  Українська  
Apply for
VISA to Denmark
In
Ukraine
Biometric Data Collection
Changes in Schengen visa application process

As part of the worldwide introduction of the Visa Information System (VIS), the Schengen States will launch the VIS in Ukraine (and in other Eastern Partnership countries) on 23 June 2015. The VIS has already started in sixteen (out of 23) world regions since October 2011. By end November 2015 all Schengen consulates worldwide will be connected to VIS.

The major change for Ukrainian citizens from 23 June 2015 is that all applicants would need to appear in person in order to provide biometric data (fingerprints and digital photography), which is a simple and discreet procedure. This concerns the applications for the short-term Schengen visas (max. 90 days in 180 days).

For subsequent applications within 5 years the fingerprints can be copied from the previous application file in the VIS, eg. the fingerprints will be provided for the period of 5 years (3) for any subsequent Schengen visa application (for example for the long-term multiple entry visa).

Exemptions from the obligation of fingerprinting are provided for:
  • children under the age of 12;
  • persons for whom the collection of fingerprints is physically impossible;
  • Heads of State and members of the national Governments (with their official delegations and spouses) if they travel for official purposes.
In practical terms, this means that the first (in person) visit after 23 June 2015 to the respective Schengen State Consulate as well as of visa applications centres would be prolonged by a few minutes, which will be necessary for the provision of biometric data.

Otherwise, the current procedures including visa fee, forms) remain unchanged.

Nevertheless, the need to introduce the new system might lead to potential disruption of the visa application process due to overload at the beginning of this process. Applicants should be aware of this potential inconvenience.

The purpose of this global VIS introduction process is to better protect applicants against identity theft and to prevent document fraud and visa shopping. For example, fingerprinting is widely used inside the EU to make various documents (IDs, passports) more secure. Using biometric data to confirm a visa holder's identity will result in more accurate, faster and secure checks by border guards.

You will be able to enroll your biometric information at the Visa Application Center after you submit your application.

Please click here to see the address of the Visa applications in Centre in Ukraine where you can submit your Visa application and biometrics information

(1) The Visa Information System (VIS) is a system for the exchange of data on short-stay visas between Schengen States. The main objectives of the VIS are to facilitate visa application procedures and checks at external border as well as to enhance security.
(2) It has been already introduced in Africa, the Middle East, the Americas, Australasia, South-East Asia, Central Asia, Western Balkans and Turkey.
(3) However in some cases, such as reasonable doubts regarding the identity of the applicant, the consulates will still have to collect fingerprints within this period of time.

Information on processing of your fingerprints and photograph for the use of identification and verification of identity within the immigration area

Regarding visa

In connection with the submission of your application for a visa to Denmark in ac-cordance with the rules set out in the Visa Code, your fingerprints and photograph (biometric data) will be taken also for the purpose of identification and verification of identity in the immigration area, see section 40G(1) of the Aliens Act.

Your fingerprints and photograph will be recorded in the immigration authorities' register for which the Ministry of Immigration and Integration, the Immigration Ser-vice and the Agency for International Recruitment and Integration are responsible.

Your fingerprints and photograph will be stored for 10 years after they were taken.

During the entire period they are stored, your fingerprints and photograph may be processed by all immigration authorities, the Ministry of Foreign Affairs of Den-mark, including the Danish missions (embassies, consulates general, etc.), and the police for the purpose of identification and verification of identity in the immigra-tion area.

Regarding family reunification, business, studies, etc.

In connection with your application for a residence permit under section 9, 9A, 9C–9F, 9I–9N or 9P of the Aliens Act (family reunification, business or studies) or your application for an extension of your residence permit which was granted under sec-tion 9–9F, 9I–9N or 9P of the Aliens Act, your fingerprints and photograph will be taken (biometric data) for the purpose of identification and verification of identity in the immigration area, see section 40F(1) of the Aliens Act.]

Your fingerprints and photograph will be recorded in the immigration authorities' register for which the Ministry of Immigration and Integration, the Immigration Ser-vice and the Agency for International Recruitment and Integration are responsible.

Your fingerprints and photograph will be stored for 20 years after they were taken. If you are granted a residence permit in Denmark, your biometric data will instead be stored for 10 years after they were taken. However, if you are granted Danish citizenship, your fingerprints and photograph will be deleted from the immigration authorities' register.

During the entire period they are stored, your fingerprints and photograph may be processed by all immigration authorities, the Ministry of Foreign Affairs of Den-mark, including the Danish missions (embassies, consulates general, etc.), and the police for the purpose of identification and verification of identity in the immigra-tion area.

The immigration authorities may also take your fingerprints and photograph in or-der to verify your identity in the event that there is not complete certainty about your identity, see section 40A(2)(3) and section 40B(2)(1). In this connection, your fingerprints and photograph will be compared with the fingerprints and photo-graph already recorded in the immigration authorities' register. Your fingerprintsand photograph will not be recorded in the immigration authorities' register in that situation, as it will solely be used to verify your identity in connection with, for ex-ample, payment of benefits to you or when you show up for interviews with the immigration authorities.

Regarding your rights as a data subject

You are entitled, upon request, to be informed about the nature of the information being processed by the immigration authorities, the Ministry of Foreign Affairs of Denmark or the police, as well as about the purpose of the processing, the catego-ries of recipients of such information, and the origin of the information. You may submit such a request to the following: The Ministry of Immigration and Integra-tion, Slotsholmsgade 10, DK-1216 Copenhagen K, Tel. +45 6198 4000, Email: uim@uim.dk ; The Immigration Service, Ryesgade 53, DK-2100 Copenhagen Ø, Tel. +45 3536 6600, Email: us@us.dk ; The Agency for International Recruitment and Integration, The Citizen Centre, Njalsgade 72C, DK-2300 Copenhagen S,

Tel. +45 7214 2001 (business), +45 7214 2002 (studies), +45 7214 2003 (other busi-ness), Email: siri@siri.dk

Please provide information on your personal identification number, case number or other specific information which can help the authorities find the biometric data related to you which they are processing.

You are entitled to raise an objection against the immigration authorities, the Min-istry of Foreign Affairs of Denmark and the police processing your biometric data to the Ministry of Immigration and Integration, the Immigration Service or the Agency for International Recruitment and Integration which are responsible for the immi-gration authorities' register. If these authorities are processing incorrect or mislead-ing personal data or in a similar manner process personal data in contravention of the law, the Ministry of Immigration and Integration, the Immigration Service and the Agency for International Recruitment and Integration, which are keeping the register of biometric data, are required to rectify, block or potentially delete the information in the immigration authorities' register.

Finally, you may file a complaint over the processing of your fingerprints and pho-tograph to the Data Protection Agency which supervises compliance with the Act on Processing of Personal Data, including authorities' processing of biometric data in Denmark: The Data Protection Agency, Borgergade 28, 5, DK-1300 Copenhagen K, Tel. +45 3319 3200, Email: dt@datatilsynet.dk

You may read further details about your rights under Title III of the Act on Pro-cessing of Personal Data, The Data Subject’s Rights.

Frequently Asked Questions:

Q: Are the Schengen visas issued before 23 June 2015 valid?
A: Yes, they remain valid.
 
 
Q: If I already have a biometric passport, do I also need to submit my fingerprints?
A: Yes, the owners of biometric passports also have to show up in person when applying for the first time after 23 June to apply for a short-stay Schengen visa.

As a matter of fact, there are two different systems storing biometric data not linked to each other. The biometric passports with fingerprints of its holder are issued by Ukrainian authorities. The VIS is operated NOT by Ukrainian authorities, but by Schengen states' authorities, which have no access to the data stored in the chip of the Ukrainian biometric passports.
 
 
Q: Will the VIS procedure lead to an increase in the visa fees?
A: No, visa fees remain the same as of today.
 
 
Q: Does this new requirement represent a new barrier for Ukrainian applicants? Isn´t it aimed against Ukrainian citizens?
A: No, not at all. This new measure is actually aimed to make the whole process safer. The fingerprints will be taken only first time and then they would be used during 5 years for any subsequent Schengen visa application.

The very same requirements and procedures will soon concern all applicants all over the world. Ukrainian applicants are treated equally like any other nationals worldwide.
 
 
Q: Does this change mean that visa-free regime for Ukraine is postponed?
A: Not at all. These are two unrelated processes. The introduction of biometrics is a worldwide process, while liberalisation is a bilateral process between the EU and Ukraine. This process is merit-based, which means that once Ukraine fulfils all its commitments, the visa-free regime for Ukrainian citizens having biometric passports will be introduced.
 
 
Q: What will happen to those people, who are refusing to provide fingerprints for various reasons?
A: Unfortunately, they will not be issued a Schengen visa if they fail to provide biometric data. There are, however, several categories of citizens, who do not have to provide these data:
  • children under the age of 12;
  • persons for whom the collection of fingerprints is physically impossible
  • Heads of State and members of the national Governments (with their official delegations and spouses) if they travel for official purposes.
 
 
Q: Is there any additional advice for an applicant requesting a Schengen visa ahead of the launch of the VIS?
A: Travellers planning to apply in June should be aware that few days before 23 June 2015 some of the Schengen States consulates issuing visas might be closed and/or limit the collection of the documents from applicants due to installation work linked to the new system.

If you plan to travel end of June/early July, please, consider submitting your documents a few weeks ahead.

Consulates and visa application centres will need to train own staff, adjust and master new working procedures, for which they might need extra time.
 
 
Q: What would be the role of the visa application centres?
A: The role would remain unchanged, eg. they will assist consulates of Schengen States that are working with them in the preparatory stage of the application process. These centres will be equipped with electronic devices for collecting biometric data, which will be directly sent to the consulate of the respective Schengen country and then stored in the VIS database.
 
 
Q: Would it be still possible to apply for Schengen visas via certified travel agencies?
A: For the first time after 23 June 2015 applicants have to show up in person in the consulate (or visa application centres) in order to provide their biometric data. The next consequent visa applications within next 5 years could be done through travel agencies.

Visa applicant’s biometric data cannot be collected by commercial intermediaries (e.g. travel agencies).
 
 
Q: How is my biometric data protected in the VIS?
A: Strict data protection rules are defined in the VIS-related rules and are subject to the control of national and European data protection authorities.

Data is kept in the VIS for maximum 5 years starting on the expiry date of the visa, if a visa has been issued; or on the new expiry date of the visa, if a visa has been extended; or on the date a negative decision is taken by the visa authorities.

Any person has the right to obtain communication of the data recorded in the VIS related to him/her from the Schengen State which entered the data into the system. Any person may also request that inaccurate data related to him/her be corrected and that data unlawfully recorded be deleted.

In each Schengen State, national supervisory authorities monitor independently the processing of the personal data registered in the VIS by the Schengen State in question.

The European Data Protection Supervisor monitors the data processing activities by the VIS Management authority.
 
 
Q: Who will have an access to the VIS?
A: Schengen States' authorities responsible for the issuance of visas, border and immigration checks, and asylum procedures have a direct access to the data stored in the VIS.

As a rule, VIS data cannot be transferred or made available to third countries or to international organizations.

Since 1 September 2013, Schengen States' law enforcement authorities may request access to the data stored in the VIS under very strict legal conditions and only for the purpose of prevention, detection, or investigation of terrorist and other serious criminal offenses. Europol will also have access to the VIS for the same purposes.
 
 
Q: Where can I get more information on the VIS?
A: Visit the following link - Click here

 
 


VISA APPLYING
PROCESS


Step 1
Prepare your application and supporting documents: Go to ‘All about your visas’ link on this website and find out details related to the visa category you want to apply for – here, you can find the applicable fee, documents required, Visa application form, Valid passport (Please note that the passport cannot be older than 10 years and has to be valid for at least three months after your scheduled return) and more.

Step 2
Book an appointment to visit Visa Application Centre: To visit Visa Application Centre you need to Schedule Appointment You can book an appointment online or by calling the Call Centre. Details provided on this website to schedule an appointment.

Step 3
Submit your application: Visit Visa Application Centre as per appointment scheduled and submit your completed Visa Application Forms along with required supporting documents.

Step 4
Pay applicable Fee: Submission Officer will advise you on total payable amount and guide you to the bank cashier where you need to pay in local currency (Hryvnia). Receipt will be provided for all payments made at the Centre.